Monday, 14 April 2014

What is an MS Outlook and Top Reasons for Why Use it?

MS Outlook is a Personal Information Manager which provides by Microsoft as a part of MS Office. The Current versions are MS Outlook 2013 for windows and Outlook 2011 for Mac OS. Normally people used it as communication tool to send and receive emails across the internet. Its provides many benefits to manage email account as well as other data like calendar, task, Notes, Contacts manager, journals, task manager.

Mostly companies and organization use it with Exchange Server and SharePoint Server for employees to coordinates meetings, calendars and shared mailbox and etc. With additional software,Outlook can also be integrated with mobile devices such as Blackberry phones. When using Outlook for emails, it has the usual features associated with email applications such as Inbox, Outbox, Drafts and Deleted Items. The Calendar element of outlook can be used to keep appointments and plan meetings and can synchronize with other Outlook user’s calendar. The calendar can be useful for tracking events and important dates, particularly when used with sound alerts and alarms. Tasks are also useful for remembering things you need to do with the ability to set an audible alarm. The Contacts element of Outlook can store address, email and contact details of your friends and family. Messages can also be sent directly from the contact list.

Top Ten Reasons For Why Mostly Users Use MS Outlook?
  1. Outlook and Microsoft Exchange Works Well Together:  If you have requirement to use MS Outlook with Microsoft Exchange Server for an organization then you will easily access it on Exchange Server without any difficulty.
  2. Outlook performs Well with Active Directory: Active Directory's verification extends to Exchange. Users simply log on to a computer and start Outlook and her Active Directory identifications are passed to the Exchange server-no typing or separate logon required. 
  3. Outlook Integrates with Many Devices and Applications: If you have a PDA (Personal Digital Assistant) and smart phones then you will easily synch Outlook with it. Sometimes you will easily use it as a third party add-on with smartphones like BlackBerry or various Window OS mobiles.
  4. Outlook makes it Easy to Organize Your Assets: Some emails clients provide some options to sort of rules for sorting emails massage and other data.  But MS Outlook provides effective options to sort like you will sort massages in folder, or, forward and redirect according to selected criteria. If you need to follow up on a massage then flag option is best for you. A flag option provides in various colors then you will easily follow up different mails in friendly options.
  5. Outlook Plays Nicely With SharePoint: Microsoft's SharePoint is a collaborative platform offering tools for building and managing websites, intranets and work spaces. But Microsoft realizes that many users have neither the time nor the mental bandwidth to log on to yet another server to check forum discussions or to examine shared documents. So By the using MS Outlook users have an option to get the notification mails for new and changed content by emails, click through the SharePoint sites.
  6. Outlook Expedites Workflow: MS Outlook is not only tool to send and receives emails and massage. Organizations set up on workflow for functions such as voting and etc. For examples company owner deiced to gives the party outside to office then he will send a massage offering different options. Receivers simply click the voting button and send their response about it.
  7. Outlook's User Interface is Familiar: MS Outlook provides very user affable interfaces to manage and access their emails and other data. Technical and non-technical users easily work with it without any difficulties. You have no need to pay any cost to anyone for learning MS Outlook and its functionality.
  8. Outlook Offers Integrated Calendar, Tasks, etc:- MS Outlook is not only for emails but you will easily manage calendar, Contacts, Task, Notes and etc. With the help of these options you will easily manage their reminders like appointments, meetings and etc.
  9. Believe It or Not, Outlook Has Pretty Good Security: I know MS Outlook has a bad reputation about data security but MS Outlook 2007, 2010 and 2013 has good junk email filtration, you will easily block external content like web bugs and downloading images and data from foreign sites.
  10. Outlook Offers One-Stop E-mail: In MS Outlook you are not limited for a single emails account. You will easily use multiple accounts used in it by the using of different protocols like IMAP and POP3. You will easily set different rules for different emails accounts.

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